ANDERSON COLLEGE

COLLEGE FACULTY

Faculty Information System

http://www.college-faculty.com/7815

Contents

(Use the following links to jump to the section)

Pre-registration Quick Reference Guide

Step-by-Step Instructions

How to get to the Faculty Information System

Faculty Login Page

Main Menu

Registration PIN Lookup

Advising Students
ANDERSON COLLEGE

COLLEGE FACULTY

Faculty Information System

http://www.college-faculty.com/7815

Pre-registration Quick Reference Guide

This first page is a quick guide for carrying out the student advising and SIS registration process. For more details please see the Univers documentation or call Information Services for support. You can print this first page and keep by your computer for a quick reference. The remainder of the document is detailed step-by-step instructions.

Advisors must be entered in Univers College Faculty setup by the SIS Administrator prior to conducting on-line advising for the purpose of SIS registration. This will be based on the advisor ID previously assigned in Univers.

Schedules can not be forced in SIS. Any schedule that must be forced must be done by the appropriate personnel.

Here are the basic steps for preparing your advisees for registration:

GENERAL:

• Prior to or during your meeting with the advisee, obtain the registration PIN for the advisee using the procedure in No. 1 below.
• Each student will be assigned a unique PIN for registration. This is in addition to their login PIN and is only used for the online registration function in SIS. Their login PIN will be used for all other SIS functions and is initially set to their student ID. They will be prompted to change it the first time they log in. To keep the initial login PIN, they just re-enter it in the new PIN field instead of changing it to something else. Students will also be prompted to change their registration PIN when they visit the online registration function the first time. They can re-enter the assigned PIN in the new PIN field to keep it the same.

1. There are two ways to get the student’s registration PIN in the Faculty information system;
1. Choose ‘Registration PIN Lookup’ or
2. Choose ‘Advising Students’ and then choose PIN lookup

(Use the appropriate link to see the pictures of the procedure)

2. Use the IPW (or degree audit when available) to help determine what the student needs to take.

3. Give the registration PIN and internet address for SIS to the student. If desired give them a copy of this Quick Reference Guide. Students can also view registration instructions at http://www.ac.edu/content/pages/_academics/documents/StudentOnLineRegistrationInstructions1.doc .

4. Use the messaging function in ‘Advising Students’ to send the recommended courses to the student, with suggested alternates. When the student logs in to SIS the message will pop up and they can print if desired. This is especially convenient for the ACCEL students because they never really have to visit the advisor. Students may reply to the advisor message when they login to SIS, either before or after registering.

Step-by-step instructions:

Three ways to get to the Faculty Information System Web Site:

1. Use this link: http://www.college-faculty.com/7815

2. From the main Anderson College Web page select ‘Campus and Community’ then ‘Computing and Technology’ from the menu.

You will then see the IS Department Web site. Look for the Information/Resources section and the Faculty Information System (SIS) link and click on it.

3. Open Internet Explorer and in the Address box at the top enter this link:

http://www.college-faculty.com/7815

Then press enter or click on ‘Go’.

Either way you will be taken via the Web to the Faculty login page:

• For Faculty ID, enter your SSN.
• For PIN, if this is your first time ever logging in enter you SSN. You will be prompted on the next screen to change your PIN.

• Enter the ‘New PIN’ and enter it again in the ‘Verify New PIN’ field.

NOTE: You may re-enter your SSN as the New PIN if you want to keep it that way, or you can change it to something else.

• After entering the New PIN and verifying, click the ‘Change PIN’ button.

NOTE: You can sign out anytime on most screens by clicking the ‘Sign Out’ button.

Upon successful login you will see the following menu:

This menu has several useful functions.

For advising and registration you will use mainly the “Registration PIN Lookup” and “Advising Students” choices. “Registration PIN Lookup” should only be used if you want to quickly look up an individual student’s PIN one at a time. Otherwise “Advising Students” is much more efficient for working with several advisees and it provides much more functionality.

“Registration PIN Lookup” provides the following menu:

• You can either enter the student ID here, then click “Find PIN” or

• You can list students by major by selecting the major, then click “OK”. This results in the following screen:

• Select a student in this box, then click “Find PIN”. The resulting information will show on the right.

• On most screens, when you are done or you want to go back, you can click the “Back to Main Menu” button.

Back to the Main Menu.

“Advising Students”

“Advising Students” is where you can perform the majority of student advising functions.

The following screen is displayed:

• Click on the appropriate term that you want to advise for. You will not need to select an Advisor ID since we do not assign more than one per person.
• After selecting the term you can just click “Continue”

NOTE: Remember at any time you can back up or sign out.

• Here you would Select the student to advise, then click “OK”. I have blanked out student ID’s in this picture for security.

Here you can add notes that only you will see. This is a good place to record things that you may have to refer to later.

Advisor information shows here

Student ID and name shows here,

• Click on the “Add/Remove” button to add classes to the “recommended” and “Other suggested” boxes. This takes you to a page that allows you to look up courses and add them.

• Select the course from the list and click the appropriate “Add” button for the box you want the course to be placed in. Example: To add ACC0201 to the “recommended” box you would select it, the click here.
• To remove a course from selection, click on it and then click “Remove”.
• After completing all selections, click “Save Changes”.

The selected courses show in the appropriate boxes upon return to the main advising screen.

• You can now click on the “Create New Message” button to create a message to send to the advisee.

• Add any further instructions or information to the student here.
• To make sure that the student gets notified that a message is waiting when the login to SIS, click this box.
• Then click “Save”. The message is sent automatically after saving and you will be returned to the main advising screen.

• Back on the main advising screen you will see the message listed here. It doesn’t show in this example because I cancelled rather than save.
• You can view a selected message by clicking this button.
• To lookup the advisee’s registration PIN, click the “PIN Lookup” button. You will get a popup screen like the following:

This is the PIN you give the student so they can register.

Name

I have erased the personal information in this example but the boxes above describe what would be there.

After giving the student the Registration PIN, just click “Close”. You will be taken back to the main advising screen.

Click this link to view the course sequence for the major.

This has limited functionality at this time but will show a course history.

To view the advisee’s schedule later after they have registered, click this link.

Click this link to view the advisee’s transcript

• Descriptions of other buttons and links are in the boxes above.
• Once you are finished with the advisee, you can select another advisee with the “Advise Other Student” button or click the “Back to Main Menu” button or “Sign Out”.

This completes the advising process